Management of surgical instruments with radio frequency identification tags

• DOI: 10.1108/ijhcqa-03-2015-0034
• Publication Date: 2016-03-09T15:00:08Z
• Authors: Kaori Kusuda; Kazuhiko Yamashita; Akiko Ohnishi; Kiyohito Tanaka; Masaru Komino; Hiroshi Honda; Shinichi Tanaka; Takashi Okubo; Julien Tripette; Yuji Ohta
• Keywords: Male; Operating Rooms; Equipment Safety; Malpractice; Efficiency, Organizational; Surgical Instruments; Checklist; 3. Good health; Radio Frequency Identification Device; 03 medical and health sciences; 0302 clinical medicine; Japan; General Surgery; Humans; Female; Patient Safety; Work Performance

Purpose – To prevent malpractices, medical staff has adopted inventory time-outs and/or checklists. Accurate inventory and maintenance of surgical instruments decreases the risk of operating room miscounting and malfunction. In our previous study, an individual management of surgical instruments was accomplished using Radio Frequency Identification (RFID) tags. The purpose of this paper is to evaluate a new management method of RFID-tagged instruments.

Design/methodology/approach – The management system of RFID-tagged surgical instruments was used for 27 months in clinical areas. In total, 13 study participants assembled surgical trays in the central sterile supply department.

Findings – While using the management system, trays were assembled 94 times. During this period, no assembly errors occurred. An instrument malfunction had occurred after the 19th, 56th, and 73th uses, no malfunction caused by the RFID tags, and usage history had been recorded. Additionally, the time it took to assemble surgical trays was recorded, and the long-term usability of the management system was evaluated.

Originality/value – The system could record the number of uses and the defective history of each surgical instrument. In addition, the history of the frequency of instruments being transferred from one tray to another was recorded. The results suggest that our system can be used to manage instruments safely. Additionally, the management system was acquired of the learning effect and the usability on daily maintenance. This finding suggests that the management system examined here ensures surgical instrument and tray assembly quality.